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Purchasing

Department of
Purchasing

Every purchase made under the auspices of Life University.

What’s New? Varidesk in the Central Stores and LIFE U Shipping Center!

The Purchasing Department authorizes all spending through purchase orders, invoices and vouchers. This department is also responsible for all mail and packages coming in and going out of the University.

Every purchase made under the auspices of Life University must be accounted for and follow proper procedures. For any purchase, a purchase requisition form must be filled out, authorized and signed by the appropriate department head(s), and then sent through the Purchasing Department for processing. From there, it will be assigned a purchase order (PO) number and sent to the vendor as a promise to pay. All purchases must have a valid PO number, or payment to the vendor may be delayed. Accounts Payable must have an invoice in order to pay the vendor – they will not pay from a statement, quote or estimate. View the proper procedures here.

 

Student & Clubs
Click the appropriate link below to submit your request.

  • To submit a request for a purchase order (PO) to a vendor for goods or services.
  • To submit receipts to obtain reimbursement for goods or services previously purchased during 2017.
    • To submit receipts to obtain reimbursement for goods or services previously purchased during 2018
  • To submit a voucher for goods or services already purchased without a PO.
  • To order wearable name badges thru Central Stores.

To submit for Preliminary Approval of potential research to be conducted within the LIFE University Clinic System, PRIOR to initiating your project.  You must meet with Clinic administration to get preliminary approval, then submit this form.

Final Approval/Authorization to Proceed:  Complete this formAFTER you have met and received preliminary written approval from Clinic Administration and AFTER you have received IRB approval of your protocol.

 

New Vendors
If you are using a new vendor (one that LIFE has not done business with before), you must have the vendor supply a W-9 Tax ID form or W-8BEN form (for international vendors), which Purchasing must enter into the vendor database. To send a prospective our New Vendor Information packet via DocuSign, click here. The form will then be automatically returned to purchasing@LIFE.edu. If you have any questions, please contact the Purchasing Department.

Office Supplies
Life University’s new designated office supply vendor is MySupplies.com. They are a local company that promises to provide the excellent product and customer service we’ve come to expect. Department heads can request an employee be issued a login for ordering office supplies. Please send new user requests to purchasing@life.edu.  Once you have a login, you can access the ordering site here.

Central Stores
LIFE’s vendor for University-specific items is Central Stores. Letterhead stationery, name badges and wall plates are just a few items available. Click here to open a request for Central Stores and view a complete price list, Enter your name and supervisor’s name and you’ll be taken to a requisition form for completion. Pricing and availability are subject to change.

Sam’s Club Cards
Sam’s Cards can be requested by the department head. To initiate the process, click here to DocuSign the “Sam’s Card Policy” and create your BPO. The membership fee is $15.00 with will be added to the BPO. Your temporary card will be available in Purchasing for pickup once approved. All Sam’s receipts must be forwarded to the Purchasing Department with the appropriate PO number listed on them for payment processing.

Meal Vouchers
Socrates Café & Plato II Go Meal Vouchers for meals and/or drinks may be obtained from the Purchasing Department by completing a purchase requisition.  These vouchers are often used to reward staff or students for a “job well done” or to afford visitors the opportunity to experience our dining facilities at no (or minimal costs). Click here to read the full document.

Business Mail Services 678.439.MAIL (6245)
All official mail, packages and freight coming in and going out of Life University are handled through Mail Services, located within the Purchasing Department. Intra-office mail is picked up and delivered by the Mail Services staff.

Life University’s designated shipper for domestic shipping is United Parcel Service (UPS). Our designated international shipper is DHL.

All UPS/DHL logins are created by the Mail Services Dept. and can be requested by individual department heads for their staff. Please send your requests for logins to purchasing@life.edu.  Shipping labels are created online at www.campusship.ups.com/login/lifeuniversity.UPS supplies can be ordered online once you are logged into UPS CampusShip.

When shipping within the state of Georgia, please remember to choose GROUND service, as UPS delivers all intrastate packages next day. This will avoid additional cost to your department by not using overnight service.

Also, do not request a package pick up from the carrier because this will cause an additional charge to your department. Instead, drop your package off to the Mail Room, place in the designated drop box or send an email to mailroom1@LIFE.edu for the Mail Room to pick it up. Packages received at the dock area before 1:00 p.m. will be picked up by UPS during their daily route

Personal Mail Services
The LIFE U Shipping Center is open inside of the Mail Services/Purchasing Department office for mailing letters and packages. USPS, UPS, FedEx and DHL shipping for domestic and international letters and packages. A credit or debit card is required to pay for the postage/shipping charges. The mailing kiosk currently located in the lobby of the CGUS Building is being phased out and will be removed later this year.

Shipping Services
Life University’s designated shipper for domestic shipping is United Parcel Service (UPS). Our designated international shipper is DHL.

All UPS/DHL logins are created by the Mail Services Dept. and can be requested by individual department heads for their staff. Please send your requests for logins to purchasing@life.edu. Shipping labels are created online at www.campusship.ups.com/login/lifeuniversity.UPS supplies can be ordered online once you are logged into UPS CampusShip.

When shipping within the state of Georgia, please remember to choose GROUND service, as UPS delivers all intrastate packages next day. This will avoid additional cost to your department by not using overnight service.

Also, do not request a package pick up from the carrier because this will cause an additional charge to your department. Instead, drop your package off to the Mail Room, place in the designated drop box or send an email to mailroom1@LIFE.edu for the Mail Room to pick it up. Packages received at the dock area before 1:00 p.m. will be picked up by UPS during their daily route.

 

Purchasing Team
770-426-2960 / purchasing@life.edu

Crystal Hughes – Purchasing Clerk – (opt. 1)
Mack Hill – Mailroom & Inventory Supervisor – (opt. 2)
Craig Callison– Mail Services Clerk – (opt. 3)
Mel Burton – Purchasing & Mail Services Manager – (opt. 4)

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